Coordinating is one of the five cs concerns aligning the work with others and keeping the team on track.
This includes developing a theme or significant idea for the occasion. It will be simpler to plan the venue, the decorations (if necessary), and any other event requirements, such as hiring a speaker or using audio/visual equipment, after you've decided on a theme.
Make sure to book the date(s) and the location well in advance. If you can't initially find the ideal time and location, make sure you have some flexibility with the date(s) and venue. You can start sending out invitations for the event as soon as these are verified.
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